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John | 26th Nov 2011, 00:27 AM | HKDSE英文科Paper 3 | (2710 Reads)

Data Filewriting task會放你進一個situation,要你從一些文件找出適當資料寫點應用文,這裡是個小例子。

Situation: You are David Chan and you work for Company A as an assistant to the office manager, Michael Lee.  Ah Yan is another assistant working with you.

Company A will soon be relocated from Alexandra House to Prince’s Building.  Michael Lee has asked you to draft an email informing all staff members of some relocation arrangements based on the four pieces of information below.

 Information A – A note from Bowtie Tsang, the in-charge of IT systems, to you

Please notify all staff of the following two points:

(a)   due to the relocation, the IT systems will be suspended from 7:00pm on Friday (4 Nov) through until 8am on Monday morning (7 Nov);

(b)   to avoid serious impact on some important work, we will provide a very limited IT service during the above period in a temporary computer room.  Please inform those who need the service to contact me before Thursday.

Information B – A short message from Michael Lee to you

David

I attach a floor plan of our new office in Prince’s Building.  Every desk on the plan is numbered.  Please ensure each staff member writes the correct number on the packing labels which they will stick to the packing boxes into which they will put their documents, office files, and personal belongings. Please attach the floor plan to the email to be sent to all. 

Kind regards

Machael

Information C – You hear the following telephone message left to you by Michael

Hi, David, this is Michael.  I forgot one thing.  Please tell all colleagues that the Prince’s Building office can be viewed on Thursday, 3 November, between 9am and 10.30am, so that all can get an idea of the space available and decide how many things can sensibly be moved to the Prince’s Building.

Information D – An email note from Ah Yan

Dear David 

Good news!  I have just learned from Michael that colleagues can book the packers of the removal company to unpack their stuff on 7 November (Monday).  I attach the booking form, which shall be completed and returned to me by all those who want to have the service by the end of 4 November (Friday). 

Regards

Ah Yan

Suggested Answer:

From: David Chan
Sent:
[Date]
To: All
Subject: Removal Arrangements

Dear All

Our office is being relocated from Alexandra House to Prince’s Building this weekend.  Please note the following arrangements:(這是引言,由於上文information的四件事之間的關係不很直接,一直寫下去較難銜接,所以加了些標題。我還重新安排了Information A – D的次序,按事情將會發生的先後次序寫:(1) floor plan,留意floor plan上自己workstation的編號,在packing boxes 寫上該編號;(2) 預先去看workstation,以決定應該搬多少東西到新office(3) 搬屋期間IT service暫停,但可經預約得到臨時服務;以及(4) 預訂packers在星期一替自己拆箱。)(另外,做這條問題時,要明白你、經理MichaelIT主管Bowtie和同事Ah Yan的角色。)

Floor plan and correct numbering of packing labels

Please see the attached floor plan of our Prince’s Building new office and please use the same desk number on this floor plan for your packing labels.   For example, if your workstation is marked 30 on the floor plan, please write 30 on all packing labels to be stuck to your packing boxes.(留意這裡沒有寫information B講「放東西進箱」的那部分,但用一個例子說明須要在label上寫正確number。這算是個「揀材料」的例子)

View your workstation

The Prince’s Building office can be viewed on Thursday, 3 November, between 9am and 11.30am.  You are strongly advised to go and view your workstation so that you can get an idea of the space available and decide on the amount of things that can sensibly be moved to there.(這裡抄Information C但有小改,算是個「抄一半」的例子) 

IT service disruption(寫suspension亦可)

There will be significant disruption to IT services from 7:00pm on Friday (4 Nov) through until 8am on Monday morning (7 Nov).

A very limited IT service can be provided in a temporary computer room.  Please contact Bowtie Tsang before Thursday if you are aware that these arrangements will have a serious impact on any important work of yours.Information A寫的是contact me,你寫的時候要改回contact Bowtie Tsang,因為Information ABowtie Tsang寫的。)(這算是個「抄一半」的例子)

Unpacking service booking form

The removal company provides an unpacking service. If you need any packer to unpack your stuff on next Monday, 7 November,  please complete and return the attached booking form to Ah Yan by close of business 4 November.(寫Ah Yan的理由和寫上文Bowtie Tsang的一樣。)(這算是個「抄一半」的例子) 

Kind regards

David

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